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Health Council By-Laws

ARTICLES OF ASSOCIATION OF THE GRANT COUNTY COMMUNITY HEALTH COUNCIL

Ratified May 2010

Article I

Name

The name of this unincorporated entity shall be the Grant County Community Health Council.

Article II

Purpose

Our City Mission:  To enhance the quality of life in Grant County through assessment of needs, planning and prioritizing, and coordination of efforts to meet those needs.

Our Vision:  We envision measurable and sustainable improvement of health for all community members.  We envision a diverse, pro-active and competent Health Council that serves as a catalyst and resource for improved quality of life in Grant County.

Article III

Definitions:

Consistent with the County Maternal and Child Health Plan Act [24-1B-1 to 24-1B-7 NMSA 1978], the following definitions apply to these Articles:

  • A) "Board" means the Grant County Board of Commissioners;
  • B) "Department" means the New Mexico Department of Health; and
  • C) "Council" means the Grant County Community Health Council, formerly known as the County Maternal and Child Health Planning Council.

In addition, for the purposes of these Articles:

  • D) "Staff" means the place Gila Regional Medical Center employees and contractors assigned to support GCCHC functions.
  • E) "The Act" means the County Maternal and Child Health Plan Act [24-1B-1 to 24-1B-7 NMSA 1978]

Article IV

Authority

In furtherance of the purposes described above, and consistent with Section 5 of the Act, the Council shall have the authority to collect and disseminate statistics and other information, to conduct assessments and assets inventories, and to make recommendations to the Board. In addition, Section 5, Part A of the Act requires the Council to develop and approve community health improvement plan before such plan may be submitted by the Board to the Department for approval.

Article V

Functions

The council shall perform the following functions:

  • A) Adopt such regulations, articles, rules or policies as it deems necessary to carry out its purpose;
  • B) Advise in the preparation of a community health improvement plan. Approve and forward to the Board a plan for submission to the Department;
  • C) Based on community input and assessment, provide recommendations regarding policy development and implementation;
  • D) Support the Grant County Community Health Council Committees as requested, feasible, and appropriate;
  • E) Supervise Grant placePlaceTypeCounty PlaceNameCommunity Health Council Staff; and
  • F) Perform such other acts, duties and obligations as may be permitted by the Act.

Article VI

Governance

Section 1: Membership

There shall be no more than 30 members of the Council.

Consistent with Section 4, Part A of the Act, the Board shall appoint to the Council members of the community who represent a broad spectrum of interests. Unless otherwise established by the Board, Council members shall serve terms as follows:

  • A) During the Council's first year, the Council shall assign one-third of its members to serve each of two-year, three-year, and four-year terms. The Council shall determine the manner in which these terms are assigned.
  • B) Subsequent to this initial assignment of terms, members appointed to full terms shall serve for three years.
  • C) If a member misses 50 percent or more of the scheduled meetings in one year, the Council may recommend to the Board that the member be replaced on the Council.
  • D) The Council may also recommend to the Board the removal of any member if three-fourths of the Council members deem such action to be in the best interest of the Council.
  • E) In any case of vacancy on the Council, the remaining Council members may recommend possible replacements to the Board for its consideration.
  • F) Any member appointed to fill a vacancy shall serve out the remainder of the term assigned to that vacancy.

Section 2: Officers

The only officers shall be two co-chairs. At the organizational meeting, two co-chairs shall be elected from the membership of the Council, one for a one-year term and the other for a two-year term. At each subsequent annual meeting, one co-chair shall be elected for a term of two years and shall assume office upon election and serve until a successor is elected and qualified. The Council may, upon two-thirds majority vote, relieve any or all officers of their duties for reasons of misconduct, malfeasance, and/or other circumstances it finds to be detrimental to its mission and goals.

Section 3: Committees

  • The co-chairs and five other members elected by the Council shall constitute the Steering Committee.
  • The Council may establish other committees on either a standing or an Ad Hoc basis as deemed necessary for carrying out the functions of the Council.

Article VII

Meetings

Section 1: Frequency and Notice

The Council shall meet monthly via the general council or the Steering Committee and at the call of the officers. Notices of meetings will be sent to members of the Council by Staff at the direction of Council officers. All meetings of the Council are public meetings and shall follow Roberts Rules of Order.

Section 2: Meeting Times

At each meeting the time and place of the next meeting shall be set. Special meetings of the Council shall be held when called by the officers or at the request of a simple majority of Council members. Notice of each special meeting shall be given by mail, email, fax and/or telephone, with a minimum prior notice of 24 hours.

Section 3: Quorum

A simple majority of the Council, including Proxies, constitutes a quorum. If a quorum is not present at a meeting, the presiding officer(s) may adjourn and reschedule the meeting, or declare it a committee meeting, and make recommendations to the Council.

Section 4: Voting

The approval of a simple majority of the members attending a meeting at which a quorum is present is needed to pass all motions, with the exception of Amendments to these Articles, per Article IX, below. Every member of the Council is entitled to one vote. Proxy votes are allowed, if the Council-approved Proxy Form is used.

Any member who has a direct financial interest in the outcome of any council decision, or who has an immediate family member with such an interest, shall refrain from voting on that decision. This shall also be true for any member who perceives that voting on a motion creates an ethical dilemma.

Article VIII

Operating Status

The Grant County Community Health Council is organized and operates exclusively for the above-stated purposes. It shall operate at all times in a manner consistent with the Act.

Article IX

Amendments To Articles

These Articles may be altered, amended or repealed in whole or in part as long as they are in compliance with the Act, by a three-quarters vote of the council members present at any regular or special meeting at which a quorum is present, provided that:

  • A) Written notice of any proposed changes to the Articles has been given to members at least seven days prior to the meeting; and
  • B) The changes are consistent with the Act.

Article X

Dissolution

The Council, by a three-quarters vote of the members present at any regular or special meeting at which a quorum is present, may recommend its own dissolution to the Board at such time as it deems its functions no longer to be relevant or when, for any other reason, it deems its own dissolution to be in the best interest of the health, well-being, and quality of life of Grant County residents.

Upon the dissolution of the Council, any real or personal property of the Council shall be bequested to the Department, provided the aforementioned property was purchased with Maternal and Child Health funds.

Last Updated on Saturday, 16 November 2013 17:24

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